Job Title: Office Admin
Location: Israel

Microbot Medical is a dynamic, publicly traded, global, medical device startup. The Company develops robotic devices in the interventional radiology space that provide doctors and surgeons with new technological capabilities to improve a patient’s health, comfort, and quality of life. Our headquarters are in Boston, MA and our R&D and production is in Israel.

Objective:

Microbot is seeking an Office Admin to assist in the day to day operations of a fast-paced startup. The successful candidate will support all members of the team, will be highly motivated, self-directed, and thrive in a collaborative environment. This position requires strong organizational and interpersonal skills as well as a ‘can-do’ attitude.

Main Responsibilities:

  • Provide support to all company employees in various administrative tasks
  • Serve as a point of contact for all office operations including maintenance, suppliers, equipment, bills, and vendors
  • Answer phones and greet visitors
  • Collate and distribute mail
  • Manage accounts payable and receivable
  • Track company vendor invoices
  • Work closely with outsource bookkeeping
  • Responsible for shipments going out and support incoming shipments including customs clearance
  • Support HR welfare activities
  • Assist in development and implementation of Company policies
  • Manage travel and expense reports
  • Monitor inventory of office supplies and purchasing of new material with attention to budgetary constraints
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Create and maintain filing systems, both electronic and physical
  • Schedule appointments and maintain calendars

Requirements:

  • 3 years of proven experience as an office manager, personal assistant, or relevant role
  • Outstanding communication and interpersonal abilities
  • Academic background in relevant field
  • Excellent organizational and multitasking abilities
  • Must be highly organized and proactive
  • Familiarity with Priority system
  • Familiarity with office management procedures and basic accounting principles
  • Experience working in a start-up, an advantage
  • Experience in logistics specially import/export, an advantage
  • Strong knowledge of MS Office including Outlook
  • Proficient in English speaking and writing
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